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Certification of authenticity of copies of documents and extracts from them

NOTARIAL COPIES OF DOCUMENTS

notary copies

NOTARIAL COPIES OF DOCUMENTS

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Certification of the authenticity of copies of documents and extracts from them is one of the most common notarial actions.

 

The need to do it arises in many cases of citizens' lives, and first of all, when the same document needs to be submitted to several organizations or when the original document will be needed in the future or when there is a danger of its loss.

NOTARIAL COPIES OF DOCUMENTS:

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Notaries have the right to certify copies of documents issued by both legal entities and individuals, provided that these documents do not contradict the law and have legal force.

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To carry out this action, the document must have the proper form and contain the relevant details: the name of the organization that issued this document, the number and date of its issuance, if necessary, it must be written on the form of the approved form (sample). The document must be signed by an authorized person and must be stamped (if available).

 

A notary can also certify a copy of a document issued by an individual, if the authenticity of the individual's signature is certified by a notary, an organization at the citizen's place of work, education, residence or treatment.

 

However, the notary has no right to certify copies of documents written in pencil, in which there are erasures, additions made, unconditional corrections, crossed out words. The document must have a clear text that can be read, a clear imprint of the seal (if available). If the document is laid out on several pages, then they must be stitched, numbered and stapled properly.

 

Certification of a copy is possible only if the notary personally saw the original of the document, checked its validity, correctness of registration, presence of all the necessary details, compared it with the copy, or independently made a copy using appropriate equipment. And only after that he can notarize the authenticity of a copy of this document, and the copy is made similar to the original, that is, if the document is stitched, then the notarial copy must also be stitched and sealed with the seal and signature of the notary.

 

At the end of the document, a certified inscription of the notary is made, confirming the correspondence of the copy to the original, and all this is sealed with the signature and seal of the notary.

 

The number of notarized copies of one document may not be limited.

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Documents required for certifying a copy of a document:

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  • Documents certifying your identity.

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  • The original of the document, a copy of which you are going to certify.

The first condition is compliance of the document, from which the authenticity of the copy is certified, with the requirements of the law. This means that the document must not contradict the law both in terms of content and form.

The second condition is the existence of a legal significance of the document. This requirement follows from the essence of this notarial act and means that the document from which the authenticity of the copy is certified must relate to the rights and legitimate interests of citizens, be important for their further implementation, and therefore create certain legal consequences for the citizen.

The third condition for certifying the authenticity of a copy of a document is to check whether the notary can certify the copy from the presented document.

The fourth condition stipulates that copies of only those documents issued by enterprises, organizations, institutions and related to the personal rights and legitimate interests of citizens are subject to certification.

! IMPORTANT !

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